Terms of service | Orbis OS

Plain-English summary. Be honest. Don't use the service to do anything illegal or hostile to others. Your data is yours; we just store and process it for you. We're early access and free today. If we ever charge, you'll get 30 days' notice. We can shut accounts that abuse the service. The service is provided as-is and our liability is capped at the fees you've paid us in the previous 12 months (currently zero).

1. Accepting these terms

By signing up, signing in, or otherwise using Orbis OS you accept these terms. If you're accepting on behalf of an organisation, you confirm that you have authority to bind that organisation.

We may change these terms; the Last updated date at the top reflects the most recent change. Material changes will be notified by email to account owners at least 14 days before they take effect. Continued use after that date counts as acceptance.

2. The service

Orbis OS is a web application that helps small teams run HR, time tracking, leave, projects, and (in time) invoicing. Specific features may evolve; we may add, change, or remove features. If we remove something material, we'll tell you in advance.

We don't guarantee any particular uptime today. We do try very hard to keep the service up and to communicate clearly when it isn't.

3. Your account

You need a valid email and a password to sign up.
You're responsible for keeping your credentials secret. If you suspect your account is compromised, change your password and email contact@orbisos.app.
An organisation has one owner (the account that created it) and any number of admins with equivalent access. The owner retains ultimate control, including the ability to remove admins.
You can delete your account at any time from the settings. When you do, your organisation's data is removed per our Privacy policy.

4. What you can't use it for

You agree not to use Orbis OS to:

Break the law, infringe anyone's rights, or harm minors.
Store data you don't have the right to store (someone else's personal data without a lawful basis, for example).
Misrepresent who you are, or impersonate another person or organisation.
Attempt to gain unauthorised access to other accounts or our infrastructure (no scraping, brute forcing, scanning, or probing).
Send spam, phishing, malware, or any harmful content via the service.
Disrupt the service for others (e.g. denial-of-service traffic, abusive API usage).
Reverse engineer the application or build a competing service using direct access to our internals.

If you do any of the above, we may suspend or terminate your account without notice.

5. Your data

You own the data your organisation puts into Orbis OS. We don't claim any ownership rights over it.

You grant us a limited licence to host, process, transmit, and display that data onlyto the extent necessary to operate the service for you. We don't sell or share your data outside the subprocessors listed in our Privacy policy.

You're responsible for the legality of the data you store — including making sure you have a lawful basis to store personal data about your employees, contractors, and clients.

6. Our intellectual property

Orbis OS — the application, the brand, the documentation, and the look and feel — is ours. We grant you a non-exclusive, non-transferable, revocable licence to use the service for your internal business purposes while these terms are in force. You get no other rights to our software, brand assets, or trade secrets.

7. Pricing and billing

Orbis OS is currently free during early access. We don't charge for the service today and we don't ask for a credit card at signup.

When we introduce paid plans, we'll give existing account owners at least 30 days' notice by email before any charges start. You'll have a chance to review the plan and pricing, and to decline (by stopping use of the service) before being billed.

Until that notice goes out, no payment terms apply.

8. Termination

You can stop using the service and delete your account at any time. We can suspend or terminate accounts that violate these terms or pose a security risk. We'll give reasonable notice where we can; we won't for clear, serious abuse.

On termination, the licences in sections 5 and 6 end immediately. Data deletion follows the schedule in our Privacy policy.

9. Warranties & disclaimers

The service is provided "as is" and "as available". To the maximum extent permitted by law, we disclaim all implied warranties, including warranties of merchantability, fitness for a particular purpose, and non-infringement.

We don't warrant that the service will be uninterrupted, error-free, or perfectly secure. We don't warrant that it will meet your particular requirements. Orbis OS is not a substitute for legal or payroll advice — talk to a professional for those.

10. Limitation of liability

To the maximum extent permitted by law:

We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, lost data, or business interruption.
Our total aggregate liability under these terms is capped at the greater of (a) the fees you've actually paid us in the twelve months before the claim arose, or (b) one hundred euros (€100). Since the service is currently free, (a) is zero.

Nothing in these terms excludes liability that can't be excluded by law (e.g. gross negligence, fraud, death or personal injury caused by our negligence).

11. Indemnification

You agree to defend and hold us harmless from third-party claims arising out of (a) your use of the service in violation of these terms, (b) data you put into the service that infringes someone else's rights, or (c) your violation of applicable law.

12. Changes to the service or these terms

We may improve, change, or discontinue parts of the service. We'll give material-change notice where it affects you meaningfully. We may also revise these terms; see section 1 for how that works.

13. Governing law

These terms are governed by the laws of TODO: insert specific EU country, excluding its conflict-of-laws rules. The courts of that country have non-exclusive jurisdiction over any dispute that isn't resolved informally.

If you're a consumer (not a business) resident in another EU/UK country, you keep the mandatory consumer protections of your home jurisdiction.

14. Miscellaneous

Entire agreement. These terms (plus the Privacy policy and any separately signed order forms or DPAs) are the entire agreement between you and us about the service.
No waiver.If we don't enforce a right, that doesn't waive it.
Severability. If a court strikes part of these terms, the rest still applies.
Assignment.You can't assign these terms without our written consent. We can assign them in the course of a merger, acquisition, or sale of the business.
Force majeure.We're not responsible for delays or failures caused by events beyond our reasonable control.
Notices.We'll send notices to the email on your account. Send notices to us at contact@orbisos.app.

15. Contact

Questions or feedback about these terms? Email contact@orbisos.app.